Sunday, 1 May 2022

What is the meaning and principle of delegation of authority?

A manager is not sufficient for completing the entire task to assign him. For completing the all the task manager should delegate authority. Delegation of authority refers division of the authority among staff downward to the subordinate. Delegation of authority is about trusting someone else who is part of your job. Delegation of authority is about subdivision and allegation of the power to subordinate for effective achievement of goals of the business. The major elements of the delegation of authority There are three major elements of delegation of authority. Responsibility Accountability Authority Responsibility Responsibility refers to work assigned to an individual. A person gives responsible to complete all assigned tasks to him. It includes all the physical and mental activities to be performed by the individual at a particular job position. The process of delegation of authority is when a manager who pass some responsibility and power to the subordinate for the completion of goals. Feature of responsibility Responsibility is the obligation of a subordinate to properly perform the assigned duties. The flow of responsibility is always upward because the subordinate is always responsible for the superior. The delegation of authority establishes the relation between the superior and the subordinate. It is bound to subordinate to perform all assigned duties by the superior. Authority Authority refers to the power to taking decisions. Every business provides some responsibility to every employee who needs to have some authority. When managers are passing some responsibility to subordinates then they will also pass some authority to the subordinates. If any business passes their responsibility then they will also pass some authority with responsibility. Feature of authority Authority refers to the right to make decisions according to their managerial position. Authority arises from the relationship between the subordinates and the superior. As subordinates communicate their decision with the superior as per direction. Authority always is registered by the law and regulations of the organization. Authority makes chains that link various job positions. Authority must be equal to responsible. Accountability Accountability is the last and final step of delegation of authority. Accountability means subordinates will be answerable for non-completion of the task. The accountability cannot be passed or delegated. It can only be with subordinates which means after delegating responsibility and authority the manager will be accountable for the non-completion of the task. Accountability is the process of confirming that the employees or subordinates perform their responsibility in their expected manner. Feature of accountability Accountability refers to being answerable for the outcome. Accountability cannot pass and divide with a subordinate. It can enforce thorough regular feedback on the extent of work accomplished. Accountability flow always upward because the subordinate is always accountable for his superior. Principle of delegation of authority Delegation of authority will help to achieve the organizational goals. Delegation of authority will also assist in reducing the burden on the manager and increasing the focus on goals. It helps to reduce the workload of superiors and build trust with subordinates. It provides several opportunities to the subordinates for their self-growth. There are several principles the principle of delegation of authority that is listed below. Principle of delegation by results expected The authorities assigned to subordinates should be sufficient enough to ensure their abilities to accomplish the results expected. Subordinates always give updates about task completion to their superior that will helps in getting desirable results. Principle of absoluteness of responsibility One has to understand that responsibility can never be delegated and that the superiors are responsible for the activities of their employees and the performance of employees. Superior has to take care of subordinates' performance, otherwise without any responsibility becomes a careless person. So business needs to maintain a balance between responsibility and authority. Unity of command principle This principle is about giving instruction and direction to the subordinates for the achievement of desired goals. If there is a single superior to listen then conflicts and confusion can be reduced. It will make it easy for the subordinate to have accountability and a personal rapport with the superior. Principle of authority level principle A manager has to take some responsibility and authority because they are very important for deciding goals, instruction, communication, direction, and many more. These types of responsibilities and authority of managers should not transfer to subordinates. Principle of functional definitions The objectives, tasks, responsibilities, and authorities must be started with the employees because it involves facilitating improved performance to accomplish enterprise objectives. Some manger fails because of poor delegation. Trust development Delegation of authority creates trust between employers and employees. A trustful attitude makes the proceeding smooth. Trust is very important in because it is the reason for feeling security. Trust makes it easy to communicate and develop a better understanding of business. Willingness to establish and use broad control The superior must establish some standards to which the subordinates or task can be compared and a control mechanism must be installed for evaluation purposes. Feedback from subordinates is one of the most important criterions that determine the effective functioning of the organization. The balance between the responsibility and authority There should be a perfect balance between assigned authority and responsibilities. One cannot be held responsible for a task where he has limited authority and too much authority with too much responsibility can also prove dangerous.

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